iPhone meeting statuses
The iPhone app shows where each meeting is up to. The status appears on the right of the meeting in Meetings, and the open meeting shows the same progress. This page lists what each status means and what to do.
For the steps to record, see Record a meeting on your iPhone.
Meeting statuses
| Status | What it means | What to do |
|---|---|---|
| Operator | Nothing is recording on this iPhone. If the meeting is online, Operator may be in the call taking notes. | To record on your iPhone, open the meeting and tap Record now. |
| Taking Notes | Your iPhone is recording the meeting. The status stays the same while the recording is paused. | When the meeting is over, tap End. |
| Interrupted | The recording stopped unexpectedly, for example because Alcova closed or your iPhone restarted. What was recorded is kept. | Open the meeting and tap Resume or Finish Audio. |
| Uploading notes | You ended the recording, and Alcova is sending the audio. | Wait. If the upload cannot finish, open the meeting and tap Retry upload when you are back online. |
| Finalising | The audio has been sent, and Alcova is finishing off the recording. | Wait. |
| Transcribing | Alcova is turning the audio into a transcript. | Wait. |
| Writing notes | Operator is writing the meeting notes. | Wait. |
| Notes saved | The meeting notes are ready. | Open the meeting to read the Summary. |
| No notes | The meeting finished, but Operator did not write notes, for example because the recording had nothing to transcribe. | Nothing. If the meeting shows Notes weren't generated, read the reason below it. |
| No audio | Nobody joined the meeting, so there was nothing to record. | Nothing. If the meeting starts late, you can still record it on your iPhone. |
| Cancelled | The meeting was cancelled. | Nothing. |
| Failed | Alcova could not finish processing the meeting. The meeting says We couldn't finish processing this meeting. | Report it from Settings with Report a Bug. |
Progress on an open meeting
While Alcova works on a recording, the open meeting shows the step above its title, such as Transcribing, and a progress line, such as Uploading notes 40%... or Writing notes....
When the meeting has Notes saved, No notes or No audio, the label above the title says Completed.
While you record
- On Meetings, a banner at the top of today shows the meeting you are recording, marked Taking Notes, with End.
- If the meeting shows on your Lock Screen, it says Taking notes and the time recorded. While the recording is paused, it shows Paused and the time recorded so far.
Recordings on a meeting
The Recordings section of an open meeting lists each recording, where it came from and its transcript.
| Recording | Where it came from |
|---|---|
| Meeting bot | Operator joined the online meeting and recorded it. |
| In-person recording | Someone recorded the meeting with their device's microphone. |
| Uploaded recording | Someone added an audio file, such as a phone call or a voice memo. |
| Label | What it means |
|---|---|
| Transcribing… | Alcova is turning this recording into a transcript. |
| Transcript ready | The transcript is ready. Read it in Alcova on the web. See Read a meeting transcript. |
| Transcription failed | Alcova could not transcribe this recording. |
| Transcript deleted | Your organisation deletes transcripts after a set time, and this one has been deleted. See How long transcripts are kept. |
If a recording's details end with audio removed, its audio is no longer kept.